Question 1 of 19 · Main idea, details and summary
Memo: New "Solve It Once" Customer Care Standards
MEMO
To: All Customer Care Agents and Team Leads From: Danielle Ruiz, Director of Customer Care, Brightline Home Internet Date: March 3 Subject: New "Solve It Once" standards begin April 7
(1) Over the past year, our customer satisfaction score has slipped from 81 percent to 74 percent. When we looked closely at the comments behind those numbers, one complaint stood out above all others: customers are tired of explaining the same problem again and again. In our review of 2,000 recorded calls, the average customer with an unresolved issue contacted us 3.4 times before the problem was fixed, and nearly half of those customers were transferred at least once. Starting April 7, every agent will follow a new set of standards we are calling "Solve It Once."
(2) The idea behind Solve It Once is simple. The first agent who speaks with a customer owns that customer's problem until it is resolved or properly handed off. Owning a problem does not mean you must fix everything yourself. It means the customer should never have to start over.
(3) Under the new standards, each call should follow four steps. First, greet the customer and confirm the account. Second, listen to the full description of the problem before offering a solution, and repeat the problem back in your own words so the customer knows you understood. Third, either resolve the issue or, if you cannot, create a case note that summarizes the problem and what has already been tried. Finally, before ending the call, tell the customer exactly what will happen next and when.
(4) Transfers will still be necessary at times, especially for billing disputes and for repairs that require a field technician. However, the way we transfer will change. Agents may no longer use "cold transfers," in which a caller is placed in a new queue with no explanation. Instead, you will use a "warm transfer": stay on the line, introduce the customer to the next agent, and summarize the issue so the customer does not have to repeat it.
(5) We are also giving you more power to settle problems on the spot. Beginning April 7, agents may issue service credits of up to $40 without a supervisor's approval, up from the current limit of $15. Team leads may approve credits of up to $150. We trust your judgment. Please use credits when our mistake has cost a customer time or money, not simply to end a difficult call.
(6) Finally, we will change how we measure performance. For years, the number we watched most closely was average call length, and agents were encouraged to keep calls under six minutes. That target pushed some agents to rush customers off the phone, which often led to repeat calls. Starting in April, call length will no longer appear on individual scorecards. Instead, we will track "first-contact resolution," the percentage of problems solved without the customer needing to contact us again.
(7) We know these changes are significant. All agents will complete a two-hour training session during a scheduled shift between March 17 and March 28; your team lead will post the schedule by Friday. If you have questions or suggestions, please send them to the Customer Care Standards inbox. Several ideas in this plan, including the warm-transfer rule, came from agents themselves, and we want to keep hearing from you.
Which statement best summarizes the main idea of the memo?
Hint
A main idea must cover the whole memo, not just one paragraph. Look at the problem described in paragraph 1 and the name of the new standards.
Step-by-step solution
Paragraph 1 names the problem: "customers are tired of explaining the same problem again and again." It then announces the solution: "Starting April 7, every agent will follow a new set of standards we are calling 'Solve It Once.'" Every later paragraph explains one part of those standards: owning the problem (paragraph 2), the four-step call (paragraph 3), warm transfers (paragraph 4), larger credits (paragraph 5), a new performance measure (paragraph 6) and training (paragraph 7).
Choice A is a single detail from paragraph 5. Choice C reverses the memo: the company is dropping call length from scorecards, not tightening it. Choice D misreads paragraph 1, which says satisfaction "slipped from 81 percent to 74 percent," so it fell rather than rose.
The best summary is B: Brightline is adopting new standards so that customers' problems are solved without customers having to repeat themselves.
Tip: Use the umbrella test. A main-idea answer should cover every paragraph. If a choice fits only one paragraph, it is a supporting detail.